Log Books

The Log Books page manages the drivers' log book entries. Each entry records a single trip with vehicle, driver, associated tour, start and end mileage reading, start and end time, the trip type (commercial or private) as well as optional remarks. The page is intended for people with monitoring and administration tasks who want to document and evaluate trips seamlessly. Entries can be viewed, filtered, recorded, edited and deleted.

1. Navigation and access

The log books are accessible via the main menu in the Monitoring area.

The page requires the Log Book module to be activated for the client and your user account to have the corresponding permission.

Note: If the module is not activated or your user account does not have the required role, the menu item is not displayed.

2. Log book table

The table lists the log book entries page by page. Each row represents one entry. By default, the list is sorted in descending order by the Id column. Clicking a column header sorts the list ascending or descending by that column.

Standard columns

Note: The mileage readings are displayed in kilometres. The time information is shown in the standard date/time format.

All columns, including the mileage readings and times, can be filtered via the column filter row. Which entries are loaded in the first place is determined by the date range filter (see Section 3).

3. Date range filter

The date range filter allows the list to be narrowed down to a time period. Select a start and an end date to display only the entries within this period. After applying, the table reloads the matching entries. An entry is only displayed if both its start time and its end time lie within the selected period; the last day of the period counts until its end. If an entry has no start or end time, that value is not taken into account in the check. When the page is opened, today's date is preset as the period. The selection made is not saved: when the page is reopened or reloaded, today's date is set again.

4. Filter by vehicle, driver and tour

In addition to the date range, three selection fields with search support (autocomplete) are available. One entry at a time can be selected in each field:

• Select Vehicle: Restricts the list to the selected vehicle.
• Select Driver: Restricts the list to the selected driver.
• Select Precombined Tour: Restricts the list to the selected precombined tour.

This is how you filter:

1. Click into the desired selection field.
2. Enter part of the designation – the matching entries are suggested.
3. Select an entry. The selection fields can be combined as desired.

The table updates according to the selection made. The selection is not saved and is empty again when the page is opened again.

5. Create or edit a log book entry

Entries are recorded or edited via an input window: Add log book for new entries, Edit log book for existing entries.

Create a new entry

1. Click the add button in the toolbar.
2. Enter the desired details in the form.
3. Save the entry – it then appears in the table.

Edit an existing entry

1. Select an entry and open it via the edit button.
2. Adjust the desired fields.
3. Save the changes.

Form fields

The fields appear in the form in the following order:

Note: The mileage readings must be between 0 and 2,147,483 km. If a value is outside this range, the message "The value is out of range" appears. The end time must be specified (message "End time is required") and must not be before the start time. Whether the end mileage is lower than the start mileage is not checked – so make sure yourself that the values are plausible.

Note: If the period of an entry overlaps with another log book entry of the same vehicle or driver, saving is rejected with the message "Time range overlaps other log book".

6. Delete log book entries

Entries that are no longer needed can be deleted directly from the table.

1. Select one or more entries.
2. Click the delete button in the toolbar.
3. Confirm the confirmation prompt.

The selected entries are removed and the table is updated. Deleting several entries at the same time is supported.

7. Group selection

The log book table is restricted to the currently selected organisation group. The group selection is controlled via the global group switcher in the page header. If the active group is changed, the table automatically reloads with the entries of the new group. The page itself has no group selection of its own.

8. Toolbar functions

The toolbar of the table offers the following tools:

• Add / Edit: Opens the input window for creating or editing an entry (see Section 5).
• Remove: Removes the selected entries after confirmation (see Section 6).
• Select all listed / Deselect all: Selects all listed entries or clears the selection.
• Refresh: Reloads the table.
• Search: Searches the displayed entries for a search term.
• Erase filter: Removes all active column filters and displays the complete list.
• Export: Exports the table.
• Add template, Reset table view to default, Settings, Layout settings: Save and manage the table layout (column arrangement, column widths and sorting) or reset it to the initial state.

The column configuration and the layout settings are saved user-specifically and are retained after logging out.

9. Notes

• The display of the entries depends both on the active group and on the active filters (date range, vehicle, driver, precombined tour, column filters). If fewer entries than expected are displayed, check the group selection and the set filters.
• The time information is shown in the standard date/time format, the mileage readings in kilometres.
• The filter selection (date range, vehicle, driver, precombined tour) is not saved. When the page is opened again, today's date is set again as the date range.