Qualifications

The Qualifications page manages the master data of the qualifications that can be assigned to drivers and vehicles – for example licence categories, certificates or special skills. It lists all recorded qualifications with their label, description and their linked qualifications and serves as a basis for representing requirements for vehicles and drivers during dispatching. The page is aimed at dispatchers as well as administrators and superadministrators.

1. Navigation

The qualifications overview can be reached via the main menu under Master Data › Vehicle qualification. The page is titled Vehicle qualification and is assigned to the Vehicles & Equipment category in the overview.

2. Qualifications Overview (Table)

The overview shows all qualifications of the current group in a sortable, page-by-page loaded table. Each row represents one qualification.

Default columns

Sorting

Clicking on a column heading sorts the list in ascending or descending order by that column. The Included Qualifications column is for display only and cannot be used for sorting.

Open an entry

Double-clicking a row opens the qualification in the editing dialog. There the details can be viewed and edited depending on permissions (see Section 5).

3. Searching and Filtering

The table's quick search can be used to narrow down the list. The search takes several fields into account at the same time, including:

• Name in all supported languages (German, English, French, Italian)
• Description
• Reference ID
• the internal system ID

This allows qualifications to be found even if only part of the label or a foreign-language translation is known.

Group filter

The page has no group filter of its own. It shows the qualifications of the group selected in the group switcher in the header. On this page, the group switcher offers main groups only. After a group change, the list is reloaded automatically.

4. Linked Qualifications

Using the Included Qualifications field, one or more other qualifications can be assigned to a qualification as prerequisite or linked qualifications. This represents which qualifications build on one another or are required together.

The assignment is done via a multi-select field with autocomplete: while typing, matching qualifications of the current group are suggested, from which one or more can be selected. Already deleted qualifications are not suggested.

Note: The qualification currently being edited is not offered in the suggestion list so that it cannot be assigned to itself as a linked qualification.

5. Create / Edit a Qualification

Note: Creating and editing qualifications is available to administrators, superadministrators and dispatchers.

A new qualification can be recorded (dialog Add qualification) or an existing one edited (dialog Edit qualification) via the toolbar. The dialog opens as a freely movable window; several dialogs (a maximum of five) can be open at the same time. The dialog contains the following fields:

• RefId – unique reference number of the entry (optional, maximum 400 characters).
• Name – Label of the qualification (mandatory field). The name can be recorded in multiple languages; a separate translation can be stored per language (see Section 6). The name must be entered in at least one language and may be at most 100 characters long per language.
• Description – multi-line description of the qualification, also recordable in multiple languages.
• Included Qualifications – assignment of one or more other qualifications (see Section 4).

Procedure

1. Click Add in the toolbar (or open an existing entry by double-clicking).
2. Enter Name and – if desired – Description in the required languages.
3. If needed, assign a RefId.
4. If needed, assign further qualifications under Included Qualifications.
5. Click Save.

When saving, the system checks that the RefId has not already been assigned and that the Name does not occur twice per language. If the reference ID already exists or the name already exists, saving is rejected with a corresponding message.

6. Multilingual Labels

The name and description of a qualification can be recorded directly in the dialog in all supported languages (German, English, French, Italian). A separate translation can be stored for each language; the description can be recorded over multiple lines.

In the overview table and in the selection fields, the translation in the language of the logged-in user is shown. If no translation is stored for a language, the system falls back to the available details.

7. Delete Qualifications

Note: Deleting qualifications is available to administrators, superadministrators and dispatchers.

1. Select one or more qualifications in the list.
2. Click Delete in the toolbar.
3. Confirm the security prompt.

Before deletion, the system checks whether the qualification is still in use. If a qualification is assigned to a vehicle or referenced in a shipment, deletion is rejected with a corresponding message. The entry can only be removed once no references remain. Deleting several entries at the same time (bulk operation) is supported.

8. Table Tools

The toolbar of the overview offers the following tools:

• Add / Edit: record a new qualification or edit the selected entry (visible depending on role).
• Delete: remove selected entries (with security prompt).
• Templates: apply saved view and column configurations.
• Layout functions: adjust and reset the table layout.

The visible columns, their order and the selected filters are retained on a user-specific basis and are available again the next time the page is opened. The Add and Edit buttons are displayed depending on the user's role.

9. Access and Permissions

Users without the corresponding permission have no access to the management of qualifications.